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Online board meeting is an example of a virtual meeting that makes use of a reliable video conferencing program to conduct meetings. Meetings are held at the comfort of your home or another location that have internet access. Meetings like these offer many benefits including improved nonprofit governance more efficient meeting times and expanded participant diversification.

If you are considering online board meetings, the first thing to check local laws and regulations as well as with your mission-driven organization. They are generally prohibited by the internal policies of some mission-driven corporations and organizations. They may also be illegal in some states or regions.

Participants should ensure whether their equipment is functioning correctly prior to a virtual conference (computer headsets, microphones, and computers). The person who is organizing the meeting must create an agenda and invite everyone to join. They must attach a copy of the agenda to the invite to the calendar so that everyone is informed and can make notes, comments or feedback before the meeting time. This will streamline the meeting and increase engagement.

During the meeting, board members should follow online meeting etiquette by turning off their cameras and speaking only when requested to do so. The chair of the meeting should solicit volunteers to lead the discussion and choose an official notetaker. In addition, the chair should make quick check-ins to make sure that all attendees are synced up and on the same page.

It’s important to follow up on any deadlines or action items that were assigned in person or on the board’s platform. This will encourage accountability and allow board members to contact any members that aren’t following through in their responsibilities.